Facilities Management & Environmental Services
The Facilities Management and Environmental Services department consists of three units: maintenance, custodial and grounds. The director of facilities oversees the department and special projects, manages contract labor and provides support for larger capital projects. The department consists of approximately 19 employees, who work collectively to support plant operations and the vision of Paine College.
The Facilities and Environmental Services main office is open from 8:00 a.m. to 5:00 p.m., Monday through Friday. Support staff is available to answer questions, direct work orders and route calls.
The maintenance department is responsible for general building and equipment maintenance. Workers perform routine repairs and maintenance as well as preventative maintenance. These activities include building upkeep, light carpentry work, installation of desks and furniture, glass replacement, ceiling tiles and minor hardware. These employees also provide critical support in special event preparation, lighting, repairs to HVAC systems, electrical and plumbing repairs.
Custodial services are responsible for general cleaning of all facilities. The following duties are generally performed by the department on a daily basis:
- Empty trash in classrooms, offices, academic, administrative and residence hall common areas.
- Dust furniture.
- Sweep floors.
- Mop as necessary.
- Clean doors.
- Clean restrooms and restock paper supplies.
- Vacuum carpets.
Project work, which consists of stripping and waxing of tile floors and shampooing carpets are scheduled as necessary. The department also assists with setups of special events and is instrumental in the campus wide recycling effort.
The grounds crew is responsible for all maintenance and upkeep on the campus grounds and athletic fields. Groundskeepers prune, transplant and plant as necessary to maintain the gardens and grounds. In addition, the crew mows grass, pickup debris and provide support for special events. In the event of inclement weather, the grounds crew clears the campus of snow and ice.
Request for Service Procedures
The department receives routine requests for services through the Paine's SchoolDude work order management system by logging into www.myschoolbuilding.com or by calling 706-821-8269 during normal business hours Monday through Friday 8:00 a.m. - 5:00 p.m. After hour emergencies should be directed to Campus Safety at 706-821-8235.
Routine Work Order Procedure
Submit to www.myschoolbuilding.com.
Include the following information:
- Facility name, room name and room number.
- Detailed description of request for service.
- Setup work orders should include a diagram and specific information related to the event. The event planning sheet is available for larger events.
- Name and contact information.
Once a work order is received you will receive a confirmation email. After the work order is complete you will receive a completed work order notification.
Individual office trash will be collected on a weekly basis, generally each Friday morning. Trash collection in high traffic areas will be collected several times per week depending on volume. Restroom trash collection will continue on a daily basis, and recycled materials will be collected each Friday. Individuals needing their office trash emptied more than once per week should place their trash in the nearest large trash receptacle. These are generally located in restrooms and are emptied daily. For your convenience, extra liners are located in your trash receptacle.
Paper and Supply Delivery
Paper and supply deliveries will be made twice per week on Tuesday and Thursday. For Tuesday afternoon delivery, requests should be made no later than 2:00 p.m. on Monday. For Thursday afternoon delivery, requests should be made by 2:00 p.m. on Wednesday. Submit requests to www.myschoolbuilding.com. Materials for special events will continue to be made with appropriate notification. Submit requests no later than 2 business days prior to the event.
Furniture moves within the same general area is scheduled at least one week ahead prior to move date. Submit requests at www.myschoolbuilding.com no later than 4 p.m. on Monday for a next week move. Larger furniture moves and office relocation procedures are on the plant operations webpage under special projects.
Facilities Emergency Procedures
Any facility situation which poses a threat to personal health or safety, or major damage to buildings, equipment or other personal property should be addressed immediately. To obtain assistance during regular business hours contact physical plant at 706-821-8200. For other emergencies such as odor of gas, electrical burning, or elevator entrapment, campus safety should be called first at 706-821-8235. They will contact the physical plant department for assistance. Physical plant emergencies after regular business hours should be directed the campus safety department at 706-821-8235. They will contact the plant operations department.
Special Projects Procedures
Special projects are an essential service to the community. These projects include renewal, replacement, and alteration projects that range from carpet replacement to small renovations. Office moves as well as furniture and fixture purchases are also included under special projects. Special project requests may also be submitted at www.myschoolbuilding.com. To ensure the efficient delivery of services and appropriate use of resources, all special projects requests must be approved by the Vice President for Administrative and Fiscal Affairs. Upon approval of the special project request, the special project work order will be handled by the appropriate department.