Load Regulation

The normal course load for students is six (6) to twelve (12) semester credit hours per term. To receive full financial aid, a student must be enrolled in a minimum of six (6) semester credit hours, per eight week term.

Students who have a minimum cumulative grade point average (CGPA) of 2.5 may be permitted to take additional semester credit hours when approved the Dean or Director. If the student’s record permits the taking of more than twelve (12) hours, the student must pay the required cost for each additional hour.

Main campus students who desire to take courses need to submit a Request for Enrollment Form (Main Campus/CAPS) for approval through their advisor. The request should include an appropriate justification. Main Campus students who desire to take classes will pay the Main Campus rate.

Attendance Policies

CAPS students should attend ALL classes for courses in which they are registered. Faculty will begin recording the student’s absences for the class session immediately following the student’s registration; however, students will be held responsible for all class work beginning with the first day of class. In case of emergency, students should notify the course instructor. Excused absences are at the discretion of the instructor. Faculty members will consider appropriate documentation for emergencies when such documentation is presented on the day the student returns to class.

Withdrawal Policy

Any student who wishes to withdraw from the College must complete a withdrawal form that is available from the Registrar‘s Office. When a student is considering withdrawal, the College will provide any necessary counseling or assistance to the student prior to the withdrawal. The withdrawal is considered as official only after the student has been counseled by and received signatures from each of the following individuals: Retention Departmental Chair, Dean of Student Affairs, Director of Financial Aid, Chief Fiscal Officer, Vice President of Academic Affairs, and the Registrar. The withdrawal form must be kept in the Registrar‘s Office. A student who withdraws from the College and does not follow the withdrawal procedures as outlined is not eligible for a refund.

The following schedule will be adhered to when applying credit(s) to the student‘s account:


Withdrawal before the 1st day of classes...... 100%
Withdrawal during 1st week ......................... 90%
Withdrawal during 2nd week ........................ 80%
Withdrawal during 3rd week......................... 80%
Withdrawal during 4th week .........................70%
Withdrawal during 5th week .........................70%
Withdrawal during 6th week .........................60%
Withdrawal during 7th week .........................50%
Withdrawal during 8th week .........................50%
Withdrawal after the 8th week.............. NO CREDIT

There is no reduction in tuition, fees, room and board made for days absent at the beginning of the semester. Note: Any recipient of Title IV funds that withdraws prior to the end of the term will be subject to the ?Return of Title IV Funds? policy. Refer to the Financial Aid Student Consumer Information Guide.

Official Withdrawal

Students wishing to officially withdraw from the college during the regular semester should:

  1. Fill out an Official Withdrawal From College Form
  2. The date of intent to withdraw is noted on the withdrawal form
  3. The Registrar‘s Office maintains an Official Withdrawal From College log that
  4. records the student‘s name, form pick-up date, and form return date.
  5. The student is required to secure signatures from the following offices: a. Dean of the School b. Business Office c. Financial Aid d. Library e. Academic Affairs f. Registrar‘s Office (this is the last place from which a signature is secured)
  6. The student must return the completed form to the Registrar‘s Office within three (3) days from pick-up. The student is contacted should he/she fail to return the completed form within three (3) days. Any non-response is treated as an unofficial withdrawal.
  7. The date of intent (the date the form was picked up) is officially posted on the student‘s record.
  8. For a student who is unable to pick-up an Official Withdrawal From College Form, the date the student notifies the Registrar‘s Office of his/her intent to withdraw via telephone at (706) 821-8303 or the date of receipt of the intent to withdraw submitted to the Registrar‘s Office via fax transmittal, email, U.S. mail, or courier service will be posted to the students record as the official withdrawal date. Each notification is attached to an Official Withdrawal Form College Form and circulated for appropriate signatures.
  9. 8. The completed form is distributed in the following manner:
    a. White copy – Registrar Office
    b. Yellow copy – Financial Aid
    c. Pink copy – Vice President of Academic Affairs
    d. Goldenrod copy – Business Office

Unofficial Withdrawal

For students who do not officially withdraw from the college:

  1. Instructors are to secure a Faculty Administrative Recommendation for Excessive Absences form (during the final enrollment verification process, after mid-term and at the end of the term) from the Provost and Vice President of Academic Affairs‘ office to indicate the student‘s excessive absences and overcuts and to assign the appropriate ?W?, ?WP?, or ?WF? grade.
  2. Once this form has been completed and returned to the Office of Academic Affairs, a letter notifying the student of the withdrawal is mailed.

When the Letter of Withdrawal is received in the Registrar‘s Office, the date the student was withdrawn by the instructor is posted to the student‘s record as the withdrawal date or the last documented date of attendance.

Requirements for Students Entering on Probation

Students on suspension from a previous institution may enroll as non-degree-seeking students. However, the student:

  1. May enroll for one term on a probation status.
  2. Must earn a 2.0 GPA to be considered for full admissions.
  3. Is not eligible for federal aid or Tuition Assistance, or VA benefits until he/she has earned 12 hrs and 2.0 cum GPA